PTA Board Meeting Minutes

The PTA Board meets the first Thursday of each month (Sept-May) 6:00-7:30 pm at Matthews Center. All parents are welcome to attend to learn more about the event and fundraising work of the PTA.
 
 
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PTA Board Meeting

April 6, 2016

6:00 pm

Matthews Center

 

Present:  Karly Randall, Ben Walen, Mary Delander, Brian Cornell, Rolf Scholtz


Business


School Kits

We do not have an individual to become the contact (take over from Aliina).  It is hard work for $400-$600.  Aliina is going to ask if we can cancel our contract for this year.  If any parents are disappointed and complain, we can ask them to head it up next year.

 

Budget Update

ReadAround total raised is $11,000, similar to the net last year.  Overall, we’re in the black, but several teachers have not used their grant $ yet.   

 

Plant Sale

They’re in the throes of tallying orders and ordering from growers.  I will put Kari’s email on website for interested volunteers.

 

Kindergarten Registration

1st Thursday in May, May 5

 

Spring Event

Bike Rodeo, May 20.  Street will be closed off with bikes to use and learn skills.  Games and bike-decorating will take place in the field.  Individuals without bikes can bring their scooter, stroller, etc, or they can decorate themselves and walk.

 

Garden/Bike Shed

10’x20’ will be brought over from Bancroft, made of concrete.  Bancroft doesn’t need it any more.  This will take the place of the shed designed by Jim Moore.  Mary would like to have a mural painted on it, and fixed up to look very nice, as it will sit in front of the new building. 

 

PTA Website

Brian is working with Tor on improving security and has begun building a better mobile-site.  Also wants to include helpful info and checklists for all of the events that PTA does every year (google docs).  Kerry Steer might be able to help with the website, as he has the expertise, as well as Rob Rossi.     

 

Staff Luncheon

Mary will ask Christine if she needs a co-chair this year.


Next PTA Board Meeting Wed May 4, 6:00-7:30 pm, Matthews Center



PTA Board Meeting

March 7, 2016

6:30 pm

Matthews Center

 

Present:  Karly Randall, Ben Walen, Ema Thoen, Kristine Igo, Peter Delong

 

Business

Usborne Cards Fundraiser

Ema presented the boxes of cards that cost $30, minimum 15 boxes, then we get back 43% as a fundraiser.  She will check if it’s allowed to sell the cards individually, perhaps at the plant sale.

 

Garden Update

The Garden is part of the Green Committee.  Peter has been talking with teachers and park workers about interest in using the garden.  The “green/outdoor classroom” piece is important to many of these individuals.  Peter is exploring organizations that bring programming to the school.  He has learned that the most successful programming teaches the teachers, not the kids (then the teachers teach the kids).  The question is: Must the garden committee hire a professional garden manager? 

 

Discussion around PTA Fundraising & Spending

The main goal for Thursday’s roundtable discussion are to have an open and transparent discussion about the budget: how we bring money in and how we spend it.  Does this represent priorities that we all think are important?  Is there anything you would add?  When deciding what the PTA will fund, we consider the # of students it will impact.  We want funding to have a broad across-the-school impact.  We’d like to gauge priorities for the PTA budget items.  We might ask each individual to prioritize the expenses, but how will we use that feedback?  We also want to include a discussion about the upcoming open board positions, and getting ideas for recruiting new individuals.  Ben, Kris and Christine will lead the discussion for the most part. 

Next PTA Board Meeting April 6, 6:00-7:30 pm, Matthews Center


PTA Board Meeting

February 1, 2016

6:30 pm

Matthews Center

 

Present:  Christine Brand, Karly Randall, Mary Delander, Ben Walen, Ema Thoen, Kristine Igo, Peter Delong

 

Business

 

 

Book Fair

Feedback was given about the event.  Some older students helped volunteer, and maybe more could be brought in next year, especially a club who would like to “earn” some of the profits.  The final amount $ raised is not yet known.  All the hardcover books went to Half Price books for cash.  All the kids books were given to the teachers to look through, then classes will be able to look through them to pick out books for free. 

 

Read-Around Updates

Kicked off today!  Mary Poppins (Christine) visited each Kindergarten & E-1 classroom today to talk about it to the students.  “Red carpet” pictures will happen later in the month.  Door-decorating contest deadline is Feb 10, with judging on the 11th.  All-school read-in.  Kwame, an author, Elizabeth Fontaine will visit MS. Middle-schoolers will also make ‘zines with a teacher from Boneshaker Books.  Reading café. 

 

Rollerskating Party

Thursday Feb 25.  Everything is set.  PTA will pay for the buses.

 

Garden Update

Peter will apply for a grant from the Jeffers Foundation.  More teachers have become involved, such as Jon and Kathy.  Peter has also had conversations with other school garden-people and how to best manage them.  He will attend a state-wide school garden conference March 4 at the Arboretum.  They’re also talking about a bike shed near the garden to store 30 bikes in. 

 

Plant Sale

Peter DeLong will co-chair the plant sale.  Things are underway.  A contest for the brochure will be held for the artwork.  Order forms will go out first week in March. 

 

Budget

Our income and expenses are doing fine so far this year. 

 

Looking Ahead to Fundraising & Spending Priorities

We’d like to have a special budget meeting, open to all parents for their input.  Perhaps the March 10 Roundtable meeting.   

 

 

Next PTA Board Meeting March 7, 6:30-8:00 pm, Matthews Center

 

PTA Board Meeting

January 4, 2015

6:30 pm

Matthews Center

 

Present:  Christine Brand, Karly Randall, Mary Delander, Ben Walen, Ema Thoen, Kristine Igo

 

Business

 

 

Book Fair & Read-Around Updates

Ema Thoen will co-chair the ReadAround with Christine Brand.  Marisa Helms will co-chair the Book Fair with Lisa Pillow.  Brian has designed the t-shirt.  Christine is working on prizes.  Book marks will be given out.  They will again ask community members to sponsor kids for the ReadAround.  A letter will be provided to distribute to community members inviting sponsors, including email address and perhaps payment through GiveMN.  Any businesses that donate for more than 2 readers will get a write-up in the Splash.  Book donations can be brought in starting NOW!  Mary will find a spot to collect the books. 

 

Rollerskating Party

Thursday Feb 25.  Everything is set.  PTA will pay for the buses.

 

Plant Sale

Peter DeLong will co-chair the plant sale. 

 

Garden/Green Committee Update

The committee has submitted a site design proposal to Tammy for her feedback.  After that, it will be submitted to the school district, and they will also bring in the park at that point.  The money in the PTA budget that has been allocated for the garden will cover the cost.  They will have to fundraise to pay for a garden manager, approx $3,000-$5,000 annually, less if more plants & labor can be donated by parent volunteers.  The cost for Midwest Food Connection is $2,800 annually.  The past 4 years, the average cost from PTA funds for the Green Committee has been $3,000 annually.  So, this new budget would be a huge increase.  Ideas for fundraising include a potluck and eating-for-equity, pennies-for-plants, selling hot chocolate at the plant sale, including a donation box to check on the plant sale form,

Next PTA Board Meeting February 1, 6:30-8:00 pm, Matthews Center

PTA Board Meeting

December 7, 2015

6:30 pm

Matthews Center

 

Present:  Christine Brand, Karly Randall, Mary Delander, Ben Walen, Ema Thoen, Olga Frayman

 

Business

 

Usborne Presentation

Ema Thoen presented Usborne books and some other programs: Literacy-for-a-Lifetime, $5 Books, and Summer Reading Challenge.  The idea was floated that possibly Usborne could replace, or be sold alongside, Scholastic.  We’re going to poll teachers: How many Scholastic orders come in each month?  What do you use your Scholastic points for?  The quality of Usborne is better, with more options for nonfiction, however their lowest price is $5, whereas Scholastic has books for $1 and $2. 

 

PTA Website

Brian spoke to this.  It’s all wrong.  Needs to be way easier to use and to update.  Tor can do it.  PTA approved.  Brian will start to build a new website. 

 

Seward Apparel

The order was really big.  Especially hats.

 

Book Fair

Jan 29, 5:30-7:30.  Lisa still doesn’t have a co-chair yet. 

 

Read-Around

Will run all 4 weeks in February.  “Books in the Movies” is the theme.  Christine would still like a co-chair to work with. 

 

Grants

Lisa isn’t going to use the grant money this year (cross-country skiing for E-2 students).  She asked if she can have the money next year for the same thing.  The PTA thought that would probably be fine to hold the money for next year, but we’ll need to know her plans for next year.  Ben will let her know.

 

Budget

Ben presented an updated budget.  The spending of the Green Committee funds needs to be approved by the PTA.  Our connection with MFC is very important to maintain.    

 

 

Next PTA Board Meeting January 4, 6:30-8:00 pm, Matthews Center


PTA Board Meeting

November 2, 2015

6:30 pm

Matthews Center

 

Present:  Christine Brand, Karly Randall, Mary Delander, Ben Walen, Ema Thoen, Meg Erke, Peter DeLong

 

 

Business

 

Grants

Teacher grant requests were discussed.  The PTA approved all of the grants, but going with less expensive options when possible.

 

Budget

Ben presented an updated budget.

 

Fundraising

 

Give-to-the-Max Day

Nov 12 is fast approaching.  Put out the word on Facebook, robo-call(?), emails, room parents, flyers.

 

Pits & Alleys

Plans are moving along. 

 

Read-Around/Book Fair Planning

Jan 29. 

 

Garden Update

A little chat about the garden amount in the budget and how to use that money to go forward with planning and building the garden.  The question is, has any of the money in the Green Committee line item been obligated yet?  

 

Next PTA Board Meeting December 7, 6:30-8:00 pm, Matthews Center



PTA Board Meeting

October 5, 2015

6:30 pm

Matthews Center

 

Present:  Kris Igo, Christine Brand, Karly Randall, Mary Delander, Ben Walen, Kerry Cashman

 

Business

 

PTA Website Increased Security

Tor Flatebo recommends increased security.  We will talk more about it at the Nov meeting.

 

Fall Event

No one has stepped up to coordinate, so won’t happen this year. 

 

Budget

We did not meet our fundraising goals last year, but we spent less than anticipated, so the budget was balanced.  Discussion of 2015-16 Draft Budget.

 

Fundraising

Ideas for different ways of fundraising.  Renewed push for Sustainer is needed.  Reminders in Splash, website, facebook, for Amazon Smile, Employer Match, Eco Phone, box tops.  Also discussion about middle school fundraising.  The middle school parents will form a group for fundraising, money will go through PTA and designated for ms needs as a line-item.

 

Grants

24 teacher grants were submitted.  Grants will be reviewed and we will submit our comments by 10/19.  We will communicate by email & google doc and make decisions in the next 2 weeks.

 

Give-to-the-Max Day

We will definitely need a renewed push to increase the number of sustainers and one-time givers.

 

Roundtable Meeting on Thursday

Ben and Kris will lead a discussion re: budget & fundraising

 

 

Next PTA Board Meeting Monday November 2, 6:30-8:00 pm, Matthews Center

 

 



PTA Board Meeting Minutes

August 19, 2015

6:30pm

Matthews Center

 

Present:  Kris Igo, Carissa Glatt, Christine Brand, Karly Randall, Mary Delander, Ben Whalen, Begeh Dibba

 

Business

 

Budget

Plant sale profit was $6000, anticipated was $9000.  Overall, our actual budget for 2014-15 was very close to the predicted budget.  Read Around was the biggest money-maker.  Different ideas were tossed out for new fundraisers.

 

We agreed to give teacher gifts again at $100 per teacher (less for part-time teachers).  We will work together to write thank you notes & distribute them w/ checks in the coming 1-2 weeks.

 

Teacher Grants, Fall and Spring (also designate emergency grant funds).  Kris proposed teacher grants for replacing classroom items that were lost or broken in the move. Forms for this grant will be included with the teacher gifts.

 

RoundTable Meetings will be 2nd Thursday of every month.

 

PTA Board Meeting will be 1st Monday of every month, beginning Oct 5.

 

PTA Leadership Volunteer Opportunities - We are in DESPERATE need of a Volunteer/Room Parent Coordinator and a Splash Editor!!!  Someone for directory??   Also Book Fair & Read-Around co-chairs.  Trash For Cash?

 

Facebook Updates: Remind parents… Target RedCard, set-up donation 5% to Seward, Amazon Smile, Employer Volunteer Program (like Microsoft did for April).

 

Looking Ahead to the Coming School Year:

Aug Open House, 1st Day of Kindergarten Coffee, Fall Potluck Picnic, October Fall Event, November Give to the Max, December Pits & Alleys, Jan/February Book Fair & Read Around, March-May Plant Sale, May Event/Picnic, June Teacher Appreciation Luncheon

 

Idea for Fall Event – Sell tickets to a dinner, made by our friend Gebeh Dibba.  The idea is that families come together to eat, perhaps with a talent show.

 

 

Next PTA Board Meeting:      Monday October 5, 6:30-8:00 pm, Matthews Center

 

 



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